(1) The clerk and his or her bondsmen shall be personally liable and responsible for the safekeeping of bound volumes of the reports.
(2) The volume shall not be loaned or removed except that the clerk, upon approval of the Secretary of the Department of Finance and Administration, may remove or otherwise dispose of bound volumes if the official reports are available in electronic or other readily accessible medium in each county in the State of Arkansas for the general use of the courts, county officials, and attorneys.