(1) The secretary and purchasing agent shall keep a full and complete record of all contracts made and entered into for the purchase of all articles bought for the Arkansas School for the Deaf and all bids accepted and rejected.
(2) The record shall show all contracts in full, price paid per item, for all items and quantity of each item, and from whom purchased.
(3) The secretary and purchasing agent shall keep a copy and a record copy of all building contracts of whatsoever nature or kind.