Whenever any state agency requires the compilation, printing, and publication of any volumes or pamphlets of laws or other matter for use or information in the discharge of its duties or for the general use or information of the people it shall apply to the department for its approval.
The application shall show:
(a) All the pertinent facts.
(b) The necessity for the compilation.
(c) The estimated cost.
(d) The funds or appropriations which are available for the payment of the cost pursuant to this article.