The examiner of drivers shall file every application for a license received by the examiner and shall maintain suitable indexes containing, in alphabetical order:
(1) All applications denied with a note on each as to the reason for the denial;
(2) All applications granted;
(3) The name of every licensee whose license has been suspended or revoked by a court of competent jurisdiction with a note after each such name as to the reasons for such action.
The examiner of drivers shall also file all accident reports and abstracts of court records of convictions received by the examiner under the traffic laws and regulations of the State or any political subdivision thereof, and in connection therewith the examiner shall maintain convenient records or make suitable notations in order that an individual record of each licensee, the traffic accidents in which the licensee has been involved, and other pertinent data may be readily ascertainable and available for the consideration of the examiner of drivers upon any application for a renewal of license and at other suitable times.
The examiner of drivers may dispose of any records accumulated under this section whenever the examiner deems it advisable.