(1) Each licensee shall make, keep, and preserve the following books, accounts, and other records for a period of five (5) years, and these records shall be open to inspection by the commissioner:
(a) A record or records of each payment instrument sold;
(b) A general ledger containing all assets, liability, capital, income, and expense accounts, which general ledger shall be posted at least monthly;
(c) Bank statements and bank reconciliation records;
(d) Records of outstanding payment instruments;
(e) Records of each payment instrument paid within the five (5) year period;
(f) A list of the names, addresses, and telephone numbers of all of the licensee's agents;
(g) Copies of all currency transaction reports and suspicious activity reports filed in compliance with KRS 286.11-031; and (h) Any other record the commissioner may reasonably require by order or regulation.
(2) Records required to be maintained in this subtitle may be kept in an electronic retrievable format or other similar form of medium.
(3) Records may be maintained by a licensee or agent at a location other than within this state so long as they are made accessible to the commissioner upon seven (7) business days' written notice.