The administrator shall:
(1) Record and retain the name and last-known address of each person shown on a report filed under KRS 393A.220 to be the apparent owner of property delivered to the administrator;
(2) Record and retain the name and last-known address of each insured or annuitant and beneficiary shown on the report;
(3) For each policy of insurance or annuity contract listed in the report of an insurance company, record and retain the policy or account number, the name of the company, and the amount due or paid; and (4) For each apparent owner listed in the report, record and retain the name of the holder that filed the report and the amount due or paid.