All officials of the Department of Juvenile Justice and the Department of Corrections shall furnish members of the Parole Board or its properly accredited representatives:
(1) Access at all reasonable times to any youthful offender over whom the board has jurisdiction under this chapter;
(2) Facilities for communicating with and observing the youthful offender;
(3) The reports the board requires concerning the conduct and character of any youthful offender in its custody; and (4) Any other facts deemed pertinent by the board in determining whether the youthful offender shall be paroled.