(1) Any officer issuing duplicates of bonds shall keep a record showing: The numbers, dates and amounts of such mutilated, lost or destroyed bonds and of the coupons thereto attached;
(2) The date of the issuance of the duplicate;
(3) The name of the person to whom the duplicate was issued; and
(4) The name of the sureties and penalty of the indemnity bond, if a bond is required. The officer issuing duplicates of bonds shall preserve the bond and affidavit taken in each case.
(5) Any officer issuing duplicates of warrants shall keep a record showing: The numbers, dates and amounts of such mutilated, lost, or destroyed warrants;
(6) The date of issuance of the duplicate; and
(7) The name of the person to whom issued. The officer issuing duplicates of warrants shall preserve the affidavit taken in each case.