(1) Whenever any record or document is copied or reproduced as provided in 7-4-2221, it must be made in duplicate.
(2) The custodian of the record or document shall place the master copy, the contents of the copy being first identified and indexed, in a fireproof vault or fireproof storage place. The custodian shall retain the other copy in the office with suitable equipment for reproducing the record or document for persons entitled to the record or document.