The city clerk shall:
(1) file and keep all records, books, papers, or property belonging to the city or town and deliver the documents or property to the clerk's successor when qualified;
(2) make and certify copies of all records, books, and papers in the clerk's possession on the payment of fees that are allowed county clerks, which must be paid into the city treasury;
(3) make and keep a complete index of the journal, ordinance book, finance book, and all other books and papers on file in the clerk's office.