Disbursement of grant funds under this part is subject to the following conditions which must be met by project sponsors:
(1) A scope of work and budget for the project must be approved by the department. Reduction in the scope of work or budget may not affect priority activities or improvements.
(2) Other funds required for project completion must have been committed and the commitment must be documented.
(3) An agreement between the department and the grant applicant must be executed in a timely manner, taking into consideration any changed conditions or circumstances that govern the administration and disbursement of funds.
(4) Any other specific requirements must be accomplished as considered necessary by the department to accomplish the purpose of the grant as evidenced from the application to the department or the proposal to the legislature.
(5) State funding for a project under this part is not intended to relieve a liable party from financial or legal responsibility.