The secretary of state, or the county or city auditor, when appropriate shall:
1. Accept and file any statement submitted pursuant to this chapter.
2. Make statements filed available for public inspection and copying during regular office hours. A reasonable fee may be charged to cover the cost of copying. Proceeds from any fees charged must be deposited in the general fund of the appropriate governmental entity.
3. Publish all statements filed with the secretary of state under this chapter on a website maintained by the secretary of state.
4. Preserve statements filed under this chapter for the term of office to which the person making disclosure is elected or appointed. Preserve statements filed under this chapter by candidates who are not elected or appointed for a period of one year after the date of receipt.