1. Whenever a person is admitted to bail by the Court of Appeals, the Supreme Court, a judge of the Court of Appeals or a justice of the Supreme Court, the Clerk of the Supreme Court shall record:
(a) The name of the defendant;
(b) The names of the sureties;
(c) The amount of the bond; and
(d) The case number.
2. When the bond is exonerated or forfeited, the Clerk of the Supreme Court shall record:
(a) The date of the exoneration or forfeiture;
(b) The file number of the order declaring the forfeiture or exoneration;
(c) The name of the county where the defendant was convicted or if no conviction has been had, of the county where the defendant was incarcerated; and
(d) The date of the notice to the district attorney of the appropriate county of any forfeiture of the bond.