N.Y. State Fin. Law § 114

§ 114. Inspection of supplies. The officer or employee designated by a\nstate agency to perform the duty of inspecting supplies shall receive\nand examine all articles purchased or received for the operation and\nmaintenance thereof, compare them with the bills for the same, ascertain\nwhether they correspond in weight, quality or quantity, and inspect the\nsupplies thus received. Such officer or employee shall enter each bill\nof goods thus received in the appropriate books of the agency at the\ntime of receipt thereof. He shall make a full memorandum in such books\nof any difference in weight, quality or quantity of any article received\nfrom the bill thereof. No goods or other articles of purchase or\nmanufacture or farm or garden production shall be received unless so\nentered in such books with the proper bill, invoice or statement,\naccording to the form of accounts and record prescribed by the\ncomptroller. In accounts for repairs or new work, the name of each\nworkman, the number of days employed and the rate and amount of wages\npaid to him shall be given.\n