(1) The conference shall meet annually and at other times as provided in this part for consideration of any and all matters pertaining to the discharge of the official duties and obligations of its members, and for the purpose of education and training, to the end that there be a more prompt and efficient administration of the duties and responsibilities of the state clerks and their offices.
(2) It is the official duty of each member of the conference to attend its meetings unless otherwise officially engaged, or for good and sufficient reasons.