(a) When a retired or former judge is appointed as a visiting judge, the clerk shall enter in the administrative file as a part of the proceedings in the cause a record that gives the visiting judge's name and shows that:
(1) the judge of the court was disqualified, absent, or disabled to try the cause;
(2) the visiting judge was appointed; and
(3) the oath of office prescribed by law for a retired or former judge who is appointed as a visiting judge was duly administered to the visiting judge and filed with the regional presiding judge.
(b) "Administrative file" means a file kept by the court clerk for the court's administrative orders and assigned a cause number.