Each local government shall:
(1) submit to the director and librarian the name of the local government's records management officer identified under Section 203.001, Local Government Code, or designated under Section 203.025, Local Government Code, and the name of the new officer in the event of a change;
(2) file a plan or an ordinance or order establishing a records management program and any amendments to the plan or ordinance or order with the director and librarian as required by Sections 203.005 and 203.026, Local Government Code;
(3) notify the commission at least 10 days before destroying a local government record that does not appear on a records retention schedule issued by the commission; and
(4) file with the director and librarian a written certification as provided by Section 203.041, Local Government Code, that the local government has prepared a records control schedule that:
(A) establishes a retention period for each local government record as required by Subchapter C, Chapter 203, Local Government Code; and
(B) complies with a local government records retention schedule distributed by the director and librarian under Section 441.158 and any other state and federal requirements.