(a) The board shall meet at least once in each quarter of the calendar year at a site determined by the chairman.
(b) The board may meet at other times at the call of the chairman or as provided by the rules of the board.
(c) At each regularly scheduled meeting of the board, the board shall allow:
(1) the presiding officer of the Board of Pardons and Paroles or a designee of the presiding officer to present to the board any item relating to the operation of the parole system determined by the presiding officer to require the board's consideration; and
(2) the chairman of the judicial advisory council to the community justice assistance division and to the board to present to the board any item relating to the operation of the community justice system determined by the chairman to require the board's consideration.