The department shall:
(1) grant to a member or employee of the board access at all reasonable times to any inmate;
(2) provide for the member or employee or a representative of the member or employee facilities for communicating with or observing an inmate; and
(3) furnish to the member or employee:
(A) any report the member or employee requires relating to the conduct or character of an inmate; or
(B) other facts a parole panel considers pertinent in determining whether an inmate will be released on parole.