Each officer for public information, subject to penalties provided in this chapter, shall:
(1) make public information available for public inspection and copying;
(2) carefully protect public information from deterioration, alteration, mutilation, loss, or unlawful removal;
(3) repair, renovate, or rebind public information as necessary to maintain it properly; and
(4) make reasonable efforts to obtain public information from a temporary custodian if:
(A) the information has been requested from the governmental body;
(B) the officer for public information is aware of facts sufficient to warrant a reasonable belief that the temporary custodian has possession, custody, or control of the information;
(C) the officer for public information is unable to comply with the duties imposed by this chapter without obtaining the information from the temporary custodian; and
(D) the temporary custodian has not provided the information to the officer for public information or the officer's agent.