(1) Upon written request from the division, an LEA shall provide:
(a) in accordance with Subsection (7), documentation and information regarding construction projects;
(b) cost data, construction documents, and project records;
(c) contractor and vendor information and performance records;
(d) change order documentation and justifications;
(e) inspection records and certificates of occupancy;
(f) as-built drawings and project closeout documentation;
(g) warranty information and maintenance records; and
(h) any other project-related information the division determines necessary for:
(i) establishing cost benchmarks and databases;
(ii) analyzing construction cost trends;
(iii) developing standardized design templates;
(iv) creating training programs and best practices; or
(v) other purposes related to public school construction oversight.
(2) An LEA shall provide requested information:
(a) within 90 days of receiving the division's written request;
(b) in the format specified by the division;
(c) organized and indexed for efficient review;
(d) with complete documentation for each requested project; and
(e) at no cost to the division.
(3) If an LEA is unable to provide requested information within 30 days due to volume or complexity, the LEA shall:
(a) notify the division within 10 days of receiving the request;
(b) provide a detailed explanation of the delay;
(c) propose a reasonable timeline for providing the information; and
(d) provide interim updates on progress.
(4) The division may use the information collected under this section to:
(a) populate the construction cost database described in Section 63A-5b-1210;
(b) establish baseline cost benchmarks;
(c) identify best practices and areas for improvement;
(d) develop training materials and resources;
(e) create standardized design templates;
(f) conduct research on construction cost drivers; and
(g) provide better technical assistance to an LEA.
(5) The division shall:
(a) maintain the confidentiality of proprietary information submitted by an LEA;
(b) use submitted information only for the purposes described in this section;
(c) aggregate data when publishing reports or benchmarks to protect LEA-specific information where appropriate; and
(d) provide an LEA with access to aggregated data and analysis.
(6) Failure of an LEA to provide requested information without good cause may result in:
(a) loss of certain oversight autonomy, including requirement for division-managed construction services under Section 63A-5b-1213; or
(b) administrative penalties not exceeding $5,000, subject to appeal under Section 63A-5b-1221.
(7) This section applies to:
(a) all LEAs;
(b) projects in process or completed after May 6, 2026; and
(c) both new construction and major renovation projects.