(1)
(a) Each governmental entity shall file with the state archivist a statement explaining, for each record series collected, maintained, or used by the governmental entity, the purposes for which each private or controlled record in the record series is collected, maintained, or used by that governmental entity.
(b) The statement filed under Subsection (1)(a):
(i) shall identify the authority under which the governmental entity collects the records or information included in the statement described in Subsection (1)(a); and
(ii) is a public record.
(2) A governmental entity may only use the information contained in a controlled or private record for:
(a) the purposes described in the statement provided under Subsection (1); or
(b) the purposes for which another governmental entity may use the record under Section 63G-2-206.