N.Y. Elec. Law § 4-117

§ 4-117. Check of registrants and information notice by mail. 1. The\nboard of elections, between August first and August fifth of each year,\nshall send by mail on which is endorsed such language designated by the\nstate board of elections to ensure postal authorities do not forward\nsuch mail but return it to the board of elections with forwarding\ninformation, when it cannot be delivered as addressed and which contains\na request that any such mail received for persons not residing at the\naddress be dropped back in the mail, a communication, in a form approved\nby the state board of elections, to every registered voter who has been\nregistered without a change of address since the beginning of such year,\nexcept that the board of elections shall not be required to send such\ncommunications to voters in inactive status. The communication shall\nnotify the voter of the days and hours of the ensuing primary and\ngeneral elections, the place where he appears by his registration\nrecords to be entitled to vote, the fact that voters who have moved or\nwill have moved from the address where they were last registered must\nre-register or, that if such move was to another address in the same\ncounty or city, that such voter may either notify the board of elections\nof his new address or vote by paper ballot at the polling place for his\nnew address even if such voter has not re-registered, or otherwise\nnotified the board of elections of the change of address. If the\nlocation of the polling place for the voter's election district has been\nmoved, the communication shall contain the following legend in bold\ntype: "YOUR POLLING PLACE HAS BEEN CHANGED. YOU NOW VOTE AT..........".\nThe communication shall also indicate whether the polling place is\naccessible to physically disabled voters, that a voter who will be out\nof the city or county on the day of the primary or general election or a\nvoter who is ill or physically disabled may obtain an absentee ballot,\nthat a physically disabled voter whose polling place is not accessible\nmay request that his registration record be moved to an election\ndistrict which has a polling place which is accessible, the phone number\nto call for applications to move a registration record or for absentee\nballot applications, the phone number to call for the location of\nregistration and polling places, the phone number to call to indicate\nthat the voter is willing to serve on election day as an election\ninspector, poll clerk, interpreter or in other capacities, the phone\nnumber to call to obtain an application for registration by mail, and\nsuch other information concerning the elections or registration as the\nboard may include. In lieu of sending such communication to every\nregistered voter, the board of elections may send a single communication\nto a household containing more than one registered voter, provided that\nthe names of all such voters appear as part of the address on such\ncommunication.\n 2. Whenever a ballot proposal is to be submitted to the people for\napproval at any election, the board of elections may send to every\nregistered voter, by the same mail containing the communication required\nby this section, a copy of the abstract of such ballot proposal.\n 3. Each year, in the month of December, the commissioners of every\nlocal board of elections shall file with the state board of elections,\non a form provided therefor by such state board, a statement setting\nforth the approximate number of communications mailed pursuant to the\nrequirements of this section and the approximate number of such\ncommunications returned by the post office. Such statement shall be\nsworn or subscribed to and bear a form notice that false statements made\ntherein are punishable as a class A misdemeanor pursuant to section\n210.45 of the penal law. The failure of a local board of elections to\nfile such a certificate in any year, within the time prescribed, shall\ncreate a presumption that such board of elections did not mail such\ncommunications in such year. Not later than January thirty-first of each\nyear, the state board of elections shall publish a chart listing, by\ncounty, the numbers contained in the certificates required to be filed\nby each local board of elections in December of the previous year\npursuant to the provisions of this subdivision.\n